Posting Date:
07/09/2024
Closing Date:
05/31/2025
Job Title:
Head Start Administrative Assistant- New Castle
Job Position:
Preschool
Organization:
Interlocal Community Action Program, Inc.
Email Address:
not provided
Website:
City/Area:
New Castle
State:
IN
Zip Code:
47362
Duties:
The Administrative Assistant position provides professional, executive level support for the program director.
DUTIES/FUNCTIONS/RESPONSIBILITIES:
- Perform all services as directed by the Head Start Director. All services are to be completed emphasizing excellent customer service.
- Oversight and management of communication, personnel, and office organization systems.
- Communicate effectively with families, program staff, and the community.
- Management of office supplies inventory.
- Provide clerical support for recruitment activities.
- Maintain monthly calendar for the director and the Family Services Coordinator.
- Adherence to timeliness and accuracy of initiating requisitions for purchases, contract services, monthly bills, and any miscellaneous bills.
- Attend all required Head Start trainings/staff meetings, take minutes and distribute copies to all staff.
- Engage in individualized professional development opportunities as well as program–based and agency-wide training activities.
- Practice high standards of professional behavior that align with Head Start and ICAP values and mission.
- Effective verbal and written communication.
- Ability to gather and analyze data and make concise, accurate reports and recommendations.
- Respectful of program customers and demonstrate excellent customer service skills.
- Be personable and well groomed with the ability to speak clearly and convey information in plain language.
- Work well independently and as a team member cooperating with department and agency staff, general public, customers and program vendors.
- Must have project management skills including well organized and excellent time management skills with the ability to prioritize numerous responsibilities for timely task completion, be self-directed, highly motivated, energetic, enthusiastic and dependable.
- Compliant with ICAP’s “Professional Conduct” code and “Confidentiality” policy as outlined in the Personnel Policies Handbook.
- Can accept supervision and direction with a positive attitude.
- Must be detail oriented, complete reports, and all paperwork efficiently, accurately and timely.
- General administrative skills and abilities are needed including basic computer skills and knowledge of computer software such as MS Word, Excel, and ability to learn key websites and other program specific software.
- Troubleshooting and extensive problem solving skills with the ability to work well under pressure.
- Adaptable to a variety of job requirements and situations required.
- Other duties as assigned.
ICAP is a private, non-profit agency mobilizing private and public sector resources to help low and moderate income people improve their living conditions. The Head Start division is a federal program for preschool children from low-income families. Children who attend Head Start participate in a variety of educational activities. Services are offered to meet the special needs of children with disabilities.
Qualifications:
- High school diploma or equivalent required
- Associates degree in Business Management preferred.
- One year of office support experience preferred.
Plus:
- Consent to a limited criminal history review and national sex offender check
- Must possess a valid driver’s license and must consent to and successfully pass a Bureau of Motor Vehicles license review.
- Must have reliable transportation and vehicle liability coverage.
- Consent to and pass an initial drug screening.
Instructions:
To apply, please submit your resume to hr@icapcaa.org with the position being applied for identified in the subject line.