1303.54 Record retention.
Grant recipients must retain records pertinent to the lease, purchase, construction, or renovation of a facility with Head Start funds for as long as they own or occupy the facility, plus three years.
Recordkeeping
These resources cover the process of tracking activities, transactions, and events in an information management system. Recordkeeping is key to compliance, tracking progress toward program goals, and supporting continuous quality improvement. Recordkeeping and reporting together make up one of the 12 program management systems.
1303.53 Copies of documents.
Review the timeframe for submitting copies of deeds, leases, loan instruments, mortgage agreements, notices of federal interest, and other legal documents related to the use of Head Start funds for a facility.